There is no explicit legal requirement to annually review every policy you have, but you MUST ensure that they paint an accurate picture of what you’re doing. Similarly, all recent Health and Safety legislation intentionally leaves decisions such as ‘when to renew Health and Safety training’ to the employer. So, completing regular reviews is worthwhile.
Managing Health and Safety doesn’t have to be complicated, costly or time-consuming; in fact, it’s easier than you think. If you have taken reasonable steps to prevent accidents or harm to your employees, you should be covered.
Here are five simple actions you can take that will help to ensure the health and safety of your employees:
- Appoint a Health and Safety Manager. As an employer, you must appoint someone competent to help you meet Health and Safety requirements. This is someone with the necessary skills, knowledge and experience to manage health and safety matters.
- Write down your Health and Safety Policy. Communication about Health and Safety procedures and training expectations should be clear and concise. Make sure you write them down and have training reminders in suitable locations. However, if you have fewer than five employees you don’t have to write down your Health and Safety Policy. If you need a starting point here is a useful template.
- Control the risks. A risk assessment is not about creating huge amounts of paperwork, it’s about identifying sensible measures to control the risks in your workplace. A good starting point is to walk around your workplace and look for any hazards (things that may cause harm). Then record the severity of the risk, the likelihood of occurrence and possible counter measures that should be implemented.
- Listen to your employees. Observation may highlight some of the larger risks in your workplace, but you should always ask for input from your employees. As the individuals working in the environment on a daily basis, they will have a deeper insight into the potential risks around them.
- Provide the correct training. Once key risks have been identified, make sure you give the correct training to the staff at risk.
source ihasco 13.12.16