Do you know about the Four D’s of time management? You can read more about them here.
- DO: If a task arrives on your plate and is both important and can only be done by you, deal with it immediately. Accomplishing the task and getting it off your to-do list prevents you from wasting time making a decision about whether you should start or not and frees you up for other projects after it’s done. It could be something small like an email, or something big like a major project you were recently assigned. But that doesn’t matter. As long as the task fits the two criteria above, it’s up to you to do it.
- DELEGATE: In the event a task pops up that can be or should be dealt with by one of your team members or colleagues, delegate it. Not only does this free you up to focus on the more important tasks that lie ahead, the members of your team will stay busy with clear priorities.
- DELETE: Delete any and all tasks you deem unimportant. Instead of adding them to an ever-growing to-do list, deleting these tasks allows you to keep your list manageable and dedicate your time to projects of more importance.
- DELAY: Finally, if you’re unable to do one of the first three suggestions, set a reminder for yourself to revisit the task at a later time. Delaying a non-urgent project removes the pressure to get it done right away, and lets you target your important tasks first.